Automatically calculating fuel usage can save you time and improve billing accuracy. Follow these quick steps to enable and use the Autofill Quantity feature for fuel-related charges.
Step 1: Create or Edit a Fuel Charge
First, either create a new charge or edit an existing one related to fuel usage.
Go to the Charges section.
Click New Charge or select an existing fuel charge to edit.
Fill in the required fields, and make sure to:
Set the Unit to something appropriate like Liter or Gallon.
Toggle ON the Autofill Quantity switch.
(Optional) If you want this charge to apply by default to new agreements, toggle on “Add to agreements by default.”
Step 2: Set the Vehicle’s Fuel Tank Capacity
The autofill feature relies on knowing the vehicle’s fuel tank size.
Go to the Vehicle page.
In the Vehicle Information section, check the value for Fuel tank capacity.
If the value is missing or incorrect:
Click Edit.
Enter the correct fuel tank capacity for the vehicle.
Click Save.
You’re Done!
Now, when you close a rental agreement that includes this vehicle and charge, the fuel usage quantity will be automatically calculated and filled in based on the tank size.
If you need any help setting this up, feel free to reach out to support!