In the fast-paced world of loaner fleet management, accurately tracking and managing charges is crucial for maintaining profitability and customer satisfaction. Our SaaS Loaner Management Solution offers a comprehensive Charges module designed to automate and streamline billing, ensuring every transaction is accounted for with precision and flexibility.
Key Features of the Charges Module
1. Default Charges on Agreements
Set predefined charges that automatically apply to agreements, saving time and reducing manual entry errors. Whether it’s administrative fees, cleaning costs, or mileage-based charges, you can ensure consistent billing across all contracts.
2. Auto-Billing with Smart Triggers
Automatically apply charges based on:
Fuel usage – Charge customers based on fuel consumption upon return.
Odometer readings – Bill per mile or distance driven.
Rental duration – Apply fees based on hourly, daily, or weekly rental periods.
No manual calculations needed—our system ensures accurate and efficient invoicing every time.
3. Refunds Management
Mistakes happen, and customer service matters. Easily process refunds directly within the system, whether it’s a full refund or a partial credit for unused services, ensuring smooth and hassle-free adjustments.
4. Customizable Sales Taxes & Non-Taxable Items
Taxes can be complex, but our solution makes it simple. Configure tax rates based on jurisdiction, category, or business needs, ensuring compliance with local regulations while maintaining transparent invoicing.
Certain items or services may not be subject to sales tax. Easily mark specific charges as non-taxable, ensuring compliance with tax regulations and simplifying financial reporting.
5. Charge Categories for Better Organization
Keep your charges structured and easy to track with customizable charge categories. Group similar expenses like fuel, damage waivers, or late fees to enhance reporting and simplify reconciliation.
6. Discount Codes & Promotions
Enhance customer satisfaction and loyalty with discount codes. Offer time-limited promotions, loyalty discounts, or special corporate rates with a seamless integration into the billing process.
7. External Payment Reconciliation
Already using an external payment system? No problem. Mark charges as paid through external systems like Repair Orders (RO), payment gateways, or third-party accounting platforms, ensuring smooth financial tracking across multiple platforms.
Why Choose Fleetlane?
Automation-first approach to eliminate manual errors and administrative burdens.
Seamless integration with existing accounting and payment systems.
Full control & customization to meet your unique business needs.
Enhanced transparency for both your team and customers.
With Fleetlane's advanced Charges Management, you can optimize revenue streams, reduce administrative workloads, and provide a seamless billing experience. Let automation handle the details while you focus on growing your business.
Ready to see it in action? Book a demo today!